Document Scanning Services
Let us scan and take care of all the rest.
The Process…
- Receive: We received the documents through: Courier service, USPS, UPS, FEDEX, and have the ability to receive truck loads.
- Document Prep: We prepare the documents for scanning by removing staples, formatting the paperwork, Inserting Patch-T separation papers, and fixing blemishes.
- Scanning: Scan your paperwork through our Kodak commercial scanners
- Indexing: The batches are sent to our indexing team and returned in an agreed upon timeline.
- Document Management Integration: Formatting scanned images into third-party formats (Oracle, OnBase, FileNet, Documentum, and others).
Our Document Imaging Process
Scanning
- Unlock the true value of the information contained in your files. Tronitech can digitize all of your paperwork including documents, contracts, charts, invoices, large paper and more
- Capable of high volume projects
- Kodak commercial grade scanners
Indexing
- Accurate —> 99.99% accuracy, all indexes are double keyed
- Fast —> Customer data is back within 24 hours or less
- Actionable —> Delivered to any or multiple applications via CSV
Document Storage
- We store documents in our temperature controlled warehouse
- File Naming and Coding: Files are named and coded to enable search and retrieval, or formatted for integration with your existing content management system
- Scan on Demand: We can scan you a paper file in our storage through a secure email
- Delivery: We can get you your paperwork delivered as fast as possible
Safety & Security
- We are NAID AAA Certified
- We take chain of custody very seriously. We always know where your paperwork is.
- Our building is secured using a 24 hour security system detailed with high tech cameras covering each entrance and exit
Document Imaging
Converting Your Paper Documents to Digital Format Allows For Better Work Efficiency While Saving You Both Time and Money!
How to videos
Latest Case Studies
What Our Clients Say
Frequently Asked Questions
If you are handling paper of any type, you need to scan your documents regardless of the size or age of your organization. Inevitably, boxes and file cabinets start to fill up, documents cannot be found and you must be in the same physical place to view. Also more often than not, there is important data on these documents you will want to extract that drives your business. Document scanning will allow you to securely store and retrieve your documents electronically, reduces your storage costs and provides greater work efficiency.
The cost of document scanning varies based on the volume and number of search fields needed to retrieve. You can generally expect to pay $250.00 per standard size box.
Yes, in fact Tronitech is built for bulk scanning and is most of our business.
Security of your information is our utmost concern. Our facility can only be entered by credentialed employees, monitored 24/7/365 closed-circuit television, temperature controlled, NAID AAA certified, Hippa compliant and more.
Every type of document big and small from E size drawings to 3×5 cards with the majority being 8.5”x11”.
Document indexing is the process of associating the information with a file or specific tag, allowing it to be easily found and retrieved later. The Indexed information will then be programmed into a document management system, which helps users quickly access the data they require.
Better customer service, optimizing your processes, collaboration, instant access to documents anywhere/anytime, reducing cost and no office space is required.
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