Convert Microfilm and Microfiche to Digital
COM is a great way to archive your company’s information for long-term, inexpensive storage. Where CD technologies and other computer-based archival methods offer useful solutions for faster, active retrieval, microfiche scanning services serve companies by being a stable and technology-independent archive.
The general goal of data management should not be to choose one storage medium over another, but to determine the proper business solution for your particular need. COM as a solution answers the call for a technology independent format that offers a safer, long-term archive. Often it is viewed as a complement to COLD services. Where COLD archives are used daily because of efficiencies, COM is the method that many companies prefer as a security blanket. When computers and networks go down, microfiche remains, ready to be accessed.
There are several reasons why “forward thinking” companies choose to maintain their COM archives. Below are a just few:
- Microfiche saves paper, print and storage costs.
- Microfiche is easy to store.
- Microfiche is inexpensive.
- Microfiche provides a nearly permanent record–at least 100 years.
- Microfiche is a preferred archival method by the IRS and meets the requirements of other state and government archival laws.
- Microfiche offers superior physical and chemical stability in comparison to paper and electronic media.
- Microfiche eliminates the risk of disc failure or obsolete technologies making your historical data inaccessible.
- Duplicates are an inexpensive way to maintain an offsite archive and provide many departments access to the same reports.
- Microfiche eliminates forward and backward computer hardware compatibility issues.
- COM images are easy to digitize and distribute via fax, email or the internet.
The COM service is simple.
You provide us with data and we will provide you with Microfiche. We offer a secured FTP file transfer site for your convenience or can utilize other methods of data transfer that are specific to your needs.
Outsourcing is the most cost-effective and quickest way to convert these. Both are priced differently since microfilm is on a reel and microfiche has many images compressed on an index size card. There is also jacketed microfiche that companies would initially put on microfilm and then cut strips to be inserted into microfiche with sleeves. Before a cost can be given, specifics would need to be known and preferably a sample. Conditions of these vary greatly and image enhancement is almost always needed.
To purchase equipment to do this in-house, your cost on the low end would be $6,000.00 and a production scanner would be around $60,000.00. Volume, software, and other factors would dictate the machine needed.
Absolutely, just like medical records, forms and everything scanned today, this information was and still is on microfilm. Close to 80% of the microfilm we convert contains confidential information which means we enforce the tightest security and disclosure measures.
Some organizations still use and require microfilm, so it’s not going away – even with all the digital technology available, microfilm is an incredible and stable method of preserving records over a longer period.
Microfilm is used to store documents on a roll of film retrieved by a reader/printer. Today, only government agencies use this as a backup for archiving as digital images are now the preferred format. Most libraries and Recorder offices still use microfilm to retrieve historical information.
Yes. There are several microfiche digitization options available on the market. Outsourcing to professionals is the most cost-effective and common option. The other method is to purchase a microfiche/film scanner to digitize in-house. Today’s microfiche scanners are less bulky, user-friendly, and come with a whole host of useful features. These scanners allow you to view, print, and scan your microfiche/film.
Quick, flexible and easy access to your information, a digital image instead of analog. Both microfiche and microfilm were the best ways to store information before digital was compliant. Not only did it save space, it also guaranteed preservation, unreadable to the naked eye and was quicker to access the data. Organizations that must archive information forever are wanting this in a digital format to access freely and rid themselves of the hardware needed to view and print microforms. It is getting more difficult to find options on hardware and other supplies needed for microforms.