data entry

Are you looking for ways to boost productivity and cut costs? One of the solutions you can consider is data entry outsourcing, which is a common practice of businesses in sectors like financial services, insurance, telecommunications, IT, banking, healthcare, and Law. By relying on the right provider of data entry services, you can potentially reduce your company’s operating costs by 40 to 60 percent and save even more money in the long run.

If you are new to outsourcing your data entry needs, here are five tips to help you get started:

1. Identify your requirements and costs.
Before anything else, go over the unique needs of your business and look at the processes currently in place within different departments. Try to calculate your monthly spend presently considering both hard and soft costs. Excluding costs, jot down the pros and cons of having this done in-house. Lastly, determine if it will make sense to outsource everything or specific tasks.

After identifying the extent of your needs, you can start determining your requirements. Be sure to discuss them with a potential service provider:

Customization – What are the tasks that you will outsource? Is the provider flexible enough to consider your process flows and fulfill your requirements?

Cost – How much is your budget for data entry outsourcing?
Manpower – Make sure that the service provider can handle the size of your workload efficiently.

Data privacy and security – They should guarantee the privacy and security of your business data.
Technology – Know the apps and tools they will be using for efficient and reliable data entry.

Customer support – Ensure round-the-clock availability when required and determine how you can get in touch when needed.

Turnaround time – Find out how long it will take them to accomplish every workload.
Scalability and flexibility – These should be at part with your requirements.

data entry outsourcing

2. Create a shortlist of reputable outsourcing partners.
Look up the different providers of data entry services in your area and make a list. Get to know their services and determine if they can meet your needs. Narrow your list down to about four contenders and compare them.

Be sure to check the reputation of each provider. Make sure you are choosing experts with years of proven experience and expertise in data entry outsourcing. Verify their capabilities in securing the data and maintaining the privacy of their clients. Do further research on their financial stability, as you do not want to rely on someone who might not be able to afford essential resources to fulfill their tasks well.

3. Schedule a consultation.
Once you have decided on a particular company, arrange a consultation with them. Reputable providers offer a free no-obligation consultation where together, you can share your expectations of one another and determine if you can be good partners with their business. This is a good chance to let them know about your requirements and find out if they can meet them (and how).

4. Find out what they can do for you.

They should be able to provide a full suite of data entry services that can be scaled to the needs of your business. Their specialists should work closely with you to collaborate, communicate, and deliver solutions like online data entry, data entry from handwritten or printed documents, legal documents entry, and catalog data entry services. Make sure they are compliant with industry-leading security and data standards and that they maintain the best practices in protecting your data. They should be able to plan your transition to their services, too.

5. Stay up to date.
Data entry outsourcing should establish a partnership between you and the service provider. That means staying in touch for process and quality reviews, even after their solutions have been implemented. That way, you can determine if their services are positively impacting your business and your bottom line.

Ready to outsource?
Tronitech has the ability to bring together the best technologies, processes, and talents to deliver the most cost-effective and accurate data entry services to you. We are ISO 27001 and 9001 certified to ensure utmost security and quality, and we promise 99.99% data accuracy.