Is the COVID-19 pandemic driving you to digitize your documents? With remote work and contactless transactions becoming a part of the new normal, your organization needs to start digitizing data and making it accessible to your team. It’s time to move away from the time-consuming and wasteful process of keeping paper files.
AI is no longer just science fiction. It’s widely applied in many industries as technology continues to develop and become highly sophisticated. Machines can now perform time-consuming jobs, follow voice commands, and work around the clock. In fact, since its introduction, AI-powered document management software has dramatically enhanced the way organizations process, analyze, and archive information.
How AI applies to document process automation
Document processing automation is a group of workflows and systems that aid in creating electronic documents. It includes logic-based systems with segments of pre-existing data and/or text to create a new document. The process is now widely used in certain industries to make letters, legal documents, and contracts. By automating the process, organizations can reduce manual data entry, avoid human error, and lessen the time spent in proofreading.
1. AI and deep learning
Early approaches to document processing automation used to rely on techniques like Gaussian filters and edge detection, which were limited when applied to real-world applications. AI and deep learning models are eliminating the need to explicitly extract features from an image using pre-processing methods. Instead, the model can be trained using output and input images, and it will automatically learn the features.
2. Making automated processing possible
Today’s best document management software solutions offer optical character recognition (OCR) features that convert scanned documents into text-based files, which can then be quickly archived and searched. Artificial intelligence furthers that technology by ‘reading’ and understanding the document and the context, and conducting specific actions according to the information.
For instance, the software can be trained to recognize invoices and forward them to relevant individuals (e.g., staff) by automatically processing invoice numbers, line items, and vendor names. Some mistakes may occur, but the software will learn from those mistakes over time.
The technology also makes it easier to automate the whole process as it continues to learn how the invoices are passed around the organization.
3. Security
AI-powered document imaging software extracts data directly from your documents. With advanced document search and security features, OCR lets your team retrieve the data they require securely in a few seconds. This can help speed up data compilation for analysis.
AI also empowers the document management system to detect personally identifiable information and handle that with care. Sensitive documents can be automatically routed to highly encrypted locations.
4. Try AI-powered document imaging
Converting your paper documents will be easier, secure, and intuitive with a robust custom solution from Tronitech. Our full line of document scanning and imaging solutions includes document management software and fast imaging services tailored to your requirements. Get in touch to schedule a demo to learn more.
